How Vibrant Hospital Saved ₹25 Lakh with Healthray HMS

How Vibrant Hospital streamlined operations, eliminated inefficiencies, and reduced costs using Healthray HMS

  • Manual billing, inventory, and patient workflows were slowing operations and increasing errors across departments
  • Fragmented systems created data silos, delayed billing cycles, and limited operational visibility
  • Result: Unified HMS automation delivering ₹25 Lakh annual savings, faster billing, reduced errors, and smoother hospital operations
Vibrant Hospital - Healthray

Cost Savings and Efficiency Improvements of Vibrant Hospital

₹25 Lakh
saved annually
30%
reduction in billing time
40%
40% fewer errors and faster operations

Meet Vibrant Hospital

Vibrant Hospital is a 200-bed hospital based in Vapi. They perform a lot- all the emergency care to outpatient and surgeries. The hospital had established a good reputation in terms of taking care of the patients but in the back-office operation, things were going down.

The problem they were experiencing was inefficiency. Too many manual processes. Too many disintegrated systems. Excessive number of mistakes and time wastage. It was impacting their bottom line and people were feeling stressed.

The thing is as follows: they understood that they had to change something, yet like most enterprises, they were not so willing to switch to something new and that is when it comes to patient data, inventory, and billing.

Too Many Leaks in the System

The administrative side of Vibrant Hospital was not in order. Let’s break it down:
Challenges Faced By Hospitals
Fragmented Systems
They were operating numerous systems among the departments. Various patient, billing and inventory management tools. This formed information silos and confusion around every corner.
Paperwork Billing Has Been a Nightmare
The billing process? A huge pain. Account managers had to remain at manual entries, on checking, and on chasing data on various platforms. Billing cycles used to take days rather than hours and this posed serious cash flow issues.
Inventory Was Out of Control
Nobody knew what was in stock. There was an excess or deficiency in ordering of supplies. There was wastage. Unwarranted purchases were piling up.
Staff Stretched Thin
When the team was engaged in these non-medical activities, patient care was playing second fiddle. The amount of paperwork was so considerable that it could not concentrate on providing quality care, which was the mission of the hospital.

Healthray HMS to the Rescue

Enter Healthray HMS. Vibrant Hospital eventually pulled the trigger after weighing a couple of options. Why? Since Healthray was not merely a technology enterprise, it was instead a solution to the underlying issue.

Why Healthray HMS?

The Vibrant Hospital team discovered that Healthray HMS would provide them with all they want in a single roof:

Automated Billing

There is no longer a manual invoicing. Simply automated billing that does not take days to complete.

Integrated Patient Management

All patient information, all-in-one. Gone are the days of searching files or time wastage.

Inventory Management

Real-time monitoring of medical supplies. Cut down waste, cut down costs.

Effective Personnel Control

Now it was easy to schedule and track the tasks

Implementation: Quick and Easy Transition

What is cool about this is that in less than two weeks, Healthray HMS was implemented. No crazy long setup times. They transferred their data within a single day and the system was ready within a short period. There was zero downtime in the hospital.

And guess what? Employees did not have to spend months training. Its simple interface helped me to become acquainted with the interface within a short time.

How Healthray Transformed Hospital Operations

What Happened After Healthray HMS Came Onboard

Moving on to the good stuff: what changed. Within few months of implementation of Healthray HMS, the following is what was realized in Vibrant Hospital:

₹25 Lakh in Annual Cost Savings Automation and real-time visibility eliminated billing errors, inventory wastage, and excess administrative man-hours.
30% Faster Billing and Discharge Processing Automated charge capture reduced billing cycles from days to hours, improving cash flow and discharge efficiency.
40% Reduction in Manual Errors Standardized workflows and centralized data significantly reduced errors across billing, records, and internal coordination.
Smarter Inventory Control with Minimal Wastage Real-time inventory alerts optimized stock levels, reduced expiries, and eliminated unnecessary purchases.

Why Hospitals Should Consider Healthray HMS

Vibrant Hospital is now operating in a smoother manner than ever before. The cost reductions are tangible, the process enhancements are verifiable and the patient experience has now improved further.

What’s more? Healthray HMS has been the support of their daily activities.

Advice for Other Hospitals

Then what can Vibrant Hospital suggest to other healthcare organizations that are sitting on the fence?

What Our Clients Say

We were losing time and money daily. Healthray HMS felt risky, but it fixed inefficiencies we couldn’t manage manually.
Chief Operating Officer
Vibrant Hospital

Ready to Transform Your Hospital’s Efficiency?

Vibrant Hospital did it. They have saved 25 Lakh and improved operational efficiency through the use of Healthray HMS. It is time you make the switch as well in case you are ready to quit being drowned in paperwork and inefficiencies.

Schedule a free demo and see how Healthray HMS helps you begin to save in a way never imagined.

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